ELC Notices

Important Information Regarding July Payment for School Readiness!

On July 1, 2018 the State of Florida’s, Office of Early Learning (OEL) launched the Provider and Family Portal.  The implementation of the portal marked a transition from manual, paper-based activities (like contracts and payment) to an on-line system.  Though the system was launched, it remains in the early stages of deployment and some issues are unresolved. The Portal provides many benefits and is improving daily in spite of these early challenges.

One of these early Portal challenges involves processing payment to providers.  Currently, the Early Learning Coalition (ELC) of Southwest Florida is working with OEL to ensure that providers are paid with minimal disruptions.

Typically, School Readiness (SR) Providers are paid based on an actual calculation of the number of children in attendance at approved rates. At this time, the actual calculation is not fully support by the Portal.  Therefore, the plan for July payment is as follows:

  • SR providers who received payments in June will be paid based on the same number of children for 22 operating days for the month of July. Once the Portal can fully process SR reimbursement, the actual calculated reimbursement will be reconciled with the estimated July paid amount.
  • Brand new SR Providers that have not received payments previously will be paid by a manual calculation of submitted attendance sheets and sign in/out sheets. Since the payment is based on actual data, no additional reconciliation is needed.

These modified payment methods assure that SR providers are paid without disruption.

Until further notice, please continue to upload your attendance and sign in/out sheets to the Coalition’s SharePoint Reimbursement Drop Off folder.  If you have any questions, please contact the Reimbursement Team at Ginger.Paugh@elcofswfl.org.

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